The 5 Best Teamgantt Alternatives for Work Management in 2022

Joshua Ogunjiofor
16 min readNov 18, 2022

Out-of-the-box, Teamgantt includes many of the most crucial project management features in an intuitive, user-friendly package. But its lack of advanced work management features makes it a less-than-ideal solution for more advanced project teams in larger organizations.

More advanced users find Teamgantt a tad less useful for the following reasons:

  • It does not include any features for project financial management and tracking
  • It offers a lower-end feature set for mid-range prices and there are more feature-rich offerings on the market available at the lower end of the price spectrum
  • On the free forever plan, you’re limited to managing only one project at a time with only three people, and on the project as a whole, there’s a limit of 60 tasks
  • Overall, it’s designed for smaller teams that don’t need a full-scale work management system, even though its pricing says otherwise

This post will show you what your options are — five of them — when it comes to alternatives to TeamGantt. You’ll also learn about Wrike, an all-in-one work management solution that offers much more than project management.

1. Wrike

With most project management tools, you get solid basics — project planning, task management, time tracking, basic reporting, and a few other nice-to-have features. In most cases, that’s about it.

And while that’s usually enough for teams with simple workflows requiring minimal features, it will hardly suffice for most.

This is especially true for enterprise teams that need to manage the complexities of more involved workflows and real-time collaboration among several internal and external project stakeholders and contributors.

To facilitate seamless collaboration, such teams require end-to-end work management software with more advanced tools for resource management, project budgeting, proofing, internal and external approvals, and real-time reporting.

Wrike manages every aspect of not just simple projects, but work as a whole.

So, in addition to the basics, you also get more advanced tools so that you can manage your work and run your entire organization in one place instead of hacking together multiple tools and risking app fatigue.

Some of these tools are:

  • Dynamic Request Forms
  • Cross-Tagging
  • Workload Charts
  • Resource Bookings
  • Effort Management
  • Budgeting
  • Two-Way Sync with tools like Jira and GitHub
  • Proofing
  • Adobe Creative Cloud Extension
  • File Attachments and Storage (with Live Document Editor)
  • Third-party Integrations
  • Time Tracking
  • Internal and Guest Approvals
  • Marketing Insights
  • Advanced Analytics and BI
  • Real-Time Reports
  • Shareable Dashboards
  • Personal Work Experience
  • Locked Spaces
  • …and much more

Below we’ll look at some of the key benefits Wrike offers, though if you’d rather see the platform in action, you can sign up for a demo today.

Benefit #1 — Simplify the Request Process

If you regularly collaborate with external contributors or stakeholders, then you’ll often need to request details from them to get work done.

Many project management platforms don’t have a dedicated feature for this. After creating your project in the software, you must hop into another software — often email, Slack, or Google Forms — to request crucial information to get started with your work.

There are many problems with this approach:

  • First, you can no longer maintain a single source of truth for all project details as all that information is now scattered across multiple platforms. Things will fall through the cracks. Your team will miss crucial details — and, by extension, deadlines. Stress levels will mount. And if you don’t catch it quickly enough, project burnout will follow
  • Secondly, app fatigue will set in much more quickly because keeping track of multiple passwords and where different project materials and information are stored is frustrating for your team members
  • Third, this approach pulls everyone out of your project management tool because your team isn’t going to use a project management platform that your clients aren’t using
  • Finally, you now have to deal with additional follow-up calls and meetings to get the information you need to get started

Wrike’s Dynamic Request Forms enable you to create customized forms with a variety of field types such as short answers, checkboxes, paragraphs, numerics, dates, dropdowns, file attachments, and more.

The questions change based on the information provided by the receiver as they fill out the form, ensuring that your team receives all of the information they require without asking unnecessary questions.

These forms also assign tasks to the appropriate team members automatically, allowing work to begin as soon as the request is submitted.

The result:

  • You and your team spend less time going back and forth with collaborators and more time doing actual, valuable work, leading to increased revenue and a more robust bottom line
  • You have a single source of truth for all project details
  • Your team will actually use your project management platform; so, it’ll be much easier to keep track of project metrics
  • And finally, you can cut down on unnecessary calls and meetings, as well as the back-and-forth required to schedule said meetings in the first place

Benefit #2 — Use One Consolidated Platform to Manage Every Process in Your Organization

The sheer number of tools available for almost every process nowadays — from chatting to emailing to viewing data — is nothing short of overwhelming.

Marketers use an average of 12 tools to manage campaigns and data. The time spent transferring data and switching between these tools quickly adds up. Changing tasks (or tools) can consume up to 40% of a person’s productive time.

And this is another problem with most project management tools; they add to the chaos. They are not all-in-one platforms so you still need several other tools to comprehensively manage your workflow.

And the experience is far from productive — which is an irony, given that the whole point of project management software is to boost productivity.

Wrike solves this problem by replacing many of the programs your team already uses or integrating with them and centralizing these pieces of the productivity puzzle.

The Adobe Creative Cloud Suite integration, for example, allows designers to view tasks, leave comments, upload files, and more directly from InDesign, Photoshop, and other Adobe applications.

Before discovering Wrike’s Adobe Creative Cloud Extension, the OSF HealthCare creative team struggled to manage up to 400 creative requests per month, according to Heidi Wessler, Graphic Design Coordinator at OSF HealthCare.

“From InDesign, I just go into the Wrike extension, see what changes need to be made, then upload a new proof until we land on a final version. I no longer have to adjust my PDF settings, export to desktop, start an email, attach the asset, and send it. I just click the add button on Wrike directly from within InDesign and it’s out there.” — Heidi Wessler, Graphic Design Coordinator at OSF HealthCare.

Wrike also includes dozens of other third-party integrations with popular tools like Salesforce, Box, Google, Microsoft, and Slack, among others.

Benefit #3 — Allow Your Team to Work the Way They Want

Each member of your team processes information in a different way. Forcing them to work in a project management system that is one-size-fits-all is a recipe for disaster.

Case in point: in a survey of 143 creative team members in North America who use project management tools weekly, 83% said they use project management software with visual features (Kanban boards, drag-and-drop cards, “drill down” viewing options, and so on).

To put it another way, not everyone enjoys looking at tasks in a spreadsheet. Your project management platform should be adaptable enough to meet your requirements while also allowing your team to view information in the way that suits them best.

This is why Wrike provides multiple views, such as Gantt charts, Kanban boards, and table views. This enables you to design project processes in one view while your team checks assignments in another.

A customizable folder structure for sorting tasks and projects also supports the unique processes of individual teams.

And finally, Wrike’s unique Cross-Tagging feature makes it easy to add unlimited spaces, folders, projects, and tasks to track your workload and then cross-tag them so that each team gets full visibility without duplicating work in multiple places.

Benefit #4 — Streamline Proofing and Approvals

When it comes to proofing and approvals, most project management tools simply allow users to leave notes and share to-do lists. That isn’t any better than email or chat.

In such cases, your team must always perform the painstaking task of wading through and consolidating feedback because your work management tool does not provide a highly interactive, collaborative space for real-time, in-project edits and comments.

Here’s an illustration:

When editing a video, the reviewer is typically required to write out a list of feedback, including timestamps for each change. The next reviewer follows suit, and so on.

After all the reviews have been completed, the editor must compare and consolidate notes across multiple platforms and deal with conflicting feedback all the way.

It’s a time-consuming process, and it’s one that Wrike solves.

Wrike’s Proofing and Approvals features allow you to assign reviewers and approvers to mark up a single, centralized document or video. Collaborators can see each other’s comments and resolve disagreements in real-time. Documents are marked as “reviewed” or “approved” as changes are made, and edits are crossed off as they are made.

With Wrike’s Video Proofing and Advanced Markup, designers can now quickly get to the exact point in the video where the change is required by simply clicking right on a comment.

Print and video collateral production account for a significant portion of SF Chronicle Graphic Designer Paul De Leon’s workload. When editing videos, it was difficult to navigate lists of written comments with time stamps next to them.

“Rather than writing a detailed list in a comment or an email where I have to script through the different time lengths, Wrike is able to help me click on the comment and know exactly what the viewer was referring to,” — Paul De Leon, SF Chronicle Graphic Designer.

Benefit #5 — Enhance Stakeholder Visibility to Motivate Your Team

The work of some departments — particularly creative departments — is frequently overshadowed by projects that are more closely tied to revenue-generating activities. These teams are viewed as a cost center, and they are often well aware of this.

This leads to apathy and eventual disengagement among employees in such teams because key stakeholders have no visibility into their hard work and they have no way to prove their worth.

Wrike uses robust, real-time reporting and analytics to improve stakeholder visibility.

The ability to show how many projects are active, who is working on what, how frequently deadlines are met, and other key data points assists leaders in highlighting their teams’ hard work and the value they provide, thereby motivating them to continue turning out good work.

If you want to see for yourself how Wrike can benefit your organization, try it out now. You get the first 14 days free with no credit card required, and you can cancel anytime.

Pros

  • It’s truly an all-in-one work management platform, offering workflow management, task management, resource management, project budgeting, proofing and approvals, and project tracking all in one place
  • Includes built-in file storage and a live document editor that allows you to edit documents on the cloud without downloading
  • Supports recurring tasks and multi-day deadlines
  • Includes numerous out-of-the-box integrations and Wrike Integrate, which allows you to connect with an unlimited number of applications, create custom integrations, sync your data, and fully automate your workflows
  • The Advanced Analytics and BI features equip you to track performance and compare against benchmarks in configurable analytics dashboards with sophisticated filtering, customize productivity metrics, slice and dice data, and visualize results easily
  • Real-time reports allow users to communicate progress and make decisions in real-time with an easy-to-use report builder. You can schedule reports to be delivered directly to your inbox

Cons

  • Not designed for teams requiring only minimal features. If all you need is basic task management and a Gantt chart to view project timelines, then Teamgantt just might be a better option for you

Pricing

Wrike has a free version and pricing starts at $9.80 monthly per user. All paid plans come with a free 14-day trial that you can cancel anytime, with no credit card required.

Try Wrike risk-free today to see how it can help you manage your work from end to end.

2. Monday.com

Although Monday.com and TeamGantt are priced similarly and share a few features in common, these two solutions could not be more dissimilar.

Monday.com is an all-inclusive Work OS meant to help you manage every part of your workflow, beyond just projects, whereas TeamGantt concentrates on project management in its purest form.

Monday.com has many more features than TeamGantt, including several elements notably absent from the latter. The platform offers time-tracking, an integrated Kanban board, workflow automation, different views, calendar integration, dependencies, and automated notifications to help teams achieve better and quicker results for each project milestone.

Users can discuss and share files, photographs, videos, and other media to build a knowledge base in a collaborative environment.

Additionally, there are endless boards and an integrated timetable, enabling users to interact effectively and monitor project progress and recurring tasks.

Monday.com integrates with many of your favorite third-party applications, including Google Drive, Google Calendar, Pipedrive, MailChimp, Dropbox, Jira, and others. If you wish to create custom integrations, a RESTful JSON API is also available.

Finally, Monday.com provides support via a support team, an online knowledge base, and video tutorials, as well as superior mobile applications for iOS and Android.

The main drawback is that tracking project goals is difficult and inconvenient with Monday.com as it requires you to create a whole new board from scratch — called a Roadmap — to manage goals. You also don’t get any idea management features and can’t assign comments to team members.

Pros

  • It provides multiple project views, including Kanban, Gantt, timeline, and calendar views
  • Time tracking is integrated
  • Numerous out-of-the-box integrations are included
  • You can visualize project progress with Gantt charts
  • There’s a mobile app that lets you manage projects on the go

Cons

  • Goal tracking and management are difficult with Monday.com
  • There are no idea management features
  • You can’t assign comments to your team members
  • Activity logs are limited
  • Pricing is potentially expensive
  • It offers limited task dependencies
  • Support is often sluggish

Pricing

There are four distinct pricing plans available: the Basic Plan (which costs $8/seat/month for a minimum of 3 seats), the Standard Plan, the Pro Plan, and the Enterprise Plan.

In addition, there is a free forever plan for two people and a free 14-day trial.

3. ClickUp

ClickUp’s free plan is difficult — if not impossible — to beat in the project management space. Its free plan provides greater value than some of the most expensive premium project management software solutions. And it’s no different with TeamGantt.

ClickUp’s free lifetime subscription supports an infinite number of users and tasks. Compare this to TeamGantt, which only permits one project with three users and sixty tasks for all projects on its free plan.

But ClickUp’s free plan is not its sole strength. Its paid plans also offer top-of-the-line features at sensible prices, a paradox in the world of project management software.

$5 a month gets you unlimited users, unlimited storage space, shareable dashboards, and an abundance of integrations. Again, compare this to TeamGantt, which costs $24.95 per user and offers significantly fewer capabilities.

This entry-level plan, which ClickUp refers to as Unlimited, eliminates the storage restrictions of the free plan and simplifies the use of third-party integrations.

But integrations are the one place where ClickUp falls short. ClickUp may not offer as many built-in connectors as the majority of its competitors, but it does include Dropbox, Slack, Google Calendar, and Outlook.

So, if you want Salesforce integration, for example, you’ll have to resort to hacking one together with Zapier or IFTTT.

Pros

  • ClickUp’s free plan supports unlimited users
  • The free plan is full-featured, so most users will find it more than enough for their needs
  • The entry-level plan is far less expensive than TeamGantt’s
  • The platform features an exhaustive feature set
  • The dashboard view is quite efficient

Cons

  • There are no features for budget tracking and job costing
  • Native integrations are conspicuously lacking
  • The vast feature set may lead to a steep learning curve
  • There are far too many customization options, so using the software requires systematic planning and implementation for maximum benefit
  • The user interface could use some major improvement

Pricing

In addition to an unusually generous free plan, ClickUp’s entry-level plan costs only $5 per month per user, which is a far cry from TeamGantt’s beginning price of $24.95 per month per user.

4. Basecamp

Basecamp is a project management tool that includes features for team communication and daily task tracking. It is appropriate for teams of all sizes, from freelancers to large organizations.

TeamGantt and Basecamp both offer collaboration tools; however, Basecamp includes a real-time group chat that allows you to ask questions and receive responses without the need for another application.

Within the same Basecamp account, team members can have private conversations with one another. The feature that allows this is called Pings and is useful when dealing with sensitive information.

The to-do list feature allows you to update and edit tasks that have already been created. You can also monitor the progress of these projects. The time spent on these tasks is used to track their progress.

Finally, Basecamp’s extensive list of integrations allows you to get more out of it. It integrates seamlessly with applications such as Klipfolio, Timely, Harvest, ScrumDo, Akita, and Ziflow. These integrations cover a wide range of functions, from customer service to accounting.

Unfortunately, to use a Gantt chart in Basecamp, you must first integrate it with another application. TeamGantt is great for Gantt charts, and combining these two project management tools gives you the best of both worlds.

Pros

  • It provides built-in communication functions
  • Basecamp’s pricing structure is straightforward, with only two options: free and paid. The free plan is limited to two users and twenty projects, whereas the paid plan has no restrictions. There’s also a 30-day free trial so you can try it before you buy
  • It offers excellent customer service
  • It allows you to store all project files in one place, resulting in more organized, seamless projects
  • You can choose whether to have notifications on or off and even set a schedule to automatically turn them on and off
  • The tool includes Campfires, an informal communication channel that allows users to send messages to the entire team, as well as private communication via Pings, which are sent to a single person
  • The platform includes support for mobile devices

Cons

  • The platform might be too simplistic for more advanced users as it lacks advanced project management capabilities
  • Customization options are limited
  • It does not include time tracking, although it claims to be working on adding this feature

Pricing

Basecamp’s pricing is ideal for all sizes of businesses because you get unlimited projects and 500GB of storage space for $11 monthly per user. You only pay for your employees and all clients, vendors, and contractors are free to add.

5. Teamwork

Teamwork is a great alternative to TeamGantt for managing client projects because it includes robust invoicing and time-tracking features that TeamGantt does not.

Teamwork has user-friendly dashboards that display project status information in the form of charts, graphs, and infoboxes.

Admins can view information such as how many tasks have been assigned to each team member, how many tasks are due soon across all of your projects, how much time the team has spent completing tasks, and how much of that time is billable.

Non-admins see only information that is relevant to them, such as active tasks assigned to them, upcoming tasks and milestones, and time logged.

You can add tasks and milestones, adjust timelines, create dependencies, log progress, reassign tasks, change priority levels, and so on using the platform’s intuitive Gantt charts. It should be noted, however, that Teamwork’s free plan does not include Gantt charts.

Kanban boards are also available in Teamwork’s Board View, and you can have as many columns as you want on these boards, all labeled however you want.

Furthermore, Teamwork offers automations through a feature called Triggers, which is also not available on the free plan.

Workload is a workload management module included in Teamwork. This function is essentially a resource management tool that assists you in balancing workloads across your entire team so that no one person is overburdened while other resources are underutilized.

This project management platform also includes time-tracking features that distinguish between billable and non-billable hours. You can also use the built-in billing and invoicing tools available on paid plans to generate invoices and charge clients directly for costs incurred during a project.

Finally, there are numerous built-in integrations available, including Zapier, which can be used to create your own integrations. If that isn’t enough, you can use Teamwork’s webhooks to create truly custom integrations and automations.

All that said, Teamwork’s performance is notoriously occasionally buggy. The aesthetics of its reports could also use some major improvements, and there’s a lot of room for improvement when it comes to displaying Gantt charts on mobile devices.

Pros

  • Because Teamwork’s learning curve is anything but steep, there isn’t much onboarding required
  • There are numerous project templates available to help you get started quickly
  • The platform is excellent for team collaboration and communication. There are numerous collaborative features such as notebooks, messages, followers, file sharing, and so on
  • The Free Forever version allows you to use several important features without paying anything
  • Teamwork makes collaboration and transparency with clients simple so they can stay up to date on project progress. You can easily manage permissions, allowing clients to see what you want them to see
  • It includes excellent budgeting, expense tracking, and invoicing tools to help you keep track of your project’s finances

Cons

  • While the reports are useful, they could be more aesthetically pleasing, particularly when shared with clients and other outsiders
  • The Messages function may require some adjustment time
  • Gantt charts don’t work particularly well on mobile

Pricing

There is a free 30-day trial and a free forever plan, then paid plans that start at $10 per person.

Choosing the Best Project Management Software for You

While you have a lot of options as far as project management software is concerned, many of them are incomplete.

Yes, they might be easy to use and come packed with tons of features that seem irresistible on the surface, but it doesn’t take too much testing to find out their weaknesses and disqualify them.

Wrike solves this problem by offering a true all-in-one work management experience that makes it easy to manage every aspect of your workflow, no matter the size of your organization or team.

You can see for yourself by booking a demo today or signing up for a 14-day free trial.

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Joshua Ogunjiofor

Multipotentialite and SEO content writer for SaaS and e-commerce brands. To hire me, shoot me an email at joshua@joshuaogunjiofor.com.